File a leave request from the Employee Portal
Open Requests in the Employee Portal, select New leave, pick the leave type, dates, and reason, and submit. The request is routed to your approver automatically.
File a new leave
- In the Employee Portal, open Requests from the sidebar.
- Select New leave.
- Pick the Leave type from the dropdown. The form shows your current balance for the chosen type.
- Enter the Start date and End date. For a half-day, tick Half-day and choose the half.
- Enter the Reason for the leave.
- If the balance is lower than the requested days, tick File as unpaid to proceed. Otherwise the request will be refused.
- Optional: attach a supporting document (medical certificate, government letter) under the attachment field.
- Tick Emergency if the leave is urgent or retroactive.
- Select Submit.
The request appears in your Requests list under Pending and is routed to your approver. You receive a notification when the request is approved or rejected.
Check your leave balance before you file
Your available balance for each leave type is shown as you pick the type on the form. You can also check all balances separately through My leave balance on the Employee Portal.
Track the result
- Pending means the approver has not acted yet.
- Approved means the leave is final and your attendance will not count the dates as absences.
- Rejected shows the approver's reason. File again with corrections or discuss with your supervisor.
When the leave is approved
- Attendance records for the leave dates are automatically marked as leave.
- Your leave balance is deducted on the day the leave starts, not the day of filing.
- A regular holiday that falls inside the leave period does not consume a leave credit. See holiday within an approved leave period.
See also approve or reject leave requests for the admin workflow.
Questions people ask
Who approves my leave request?
Your immediate supervisor as configured in the leave approval workflow. The approver's name is shown on the request form before you submit.
Can I file leave for a date in the past?
Yes. Pick the past date in the start and end date fields and select Emergency when the reason requires back-dating. Your company's leave policy decides whether retroactive filing is allowed.
What leave types can I file?
The dropdown shows the leave types you are eligible for based on your profile and tenure. Common types include Vacation Leave, Sick Leave, Service Incentive Leave, and any statutory leave you qualify for (maternity, paternity, solo parent, VAWC).
What if my balance is lower than the number of days I need?
The form shows your available credits before you submit. If the request exceeds the balance, tick File as unpaid to proceed, or ask HR to review your balance first. See leave balance too low and unpaid leave.
Can I attach a medical certificate or other proof?
Yes. Use the attachment field on the leave form to upload a file (image or PDF). HR and the approver can view it when they review the request.
How do I file a half-day leave?
Tick the Half-day option on the form and pick the half (morning or afternoon). The request deducts half a day from your balance.
Can I cancel a leave request after I submit it?
Yes, while the request is still Pending. Open the request from your Requests list and select Cancel. If the request has already been approved, ask your approver to withdraw it or file a new attendance correction.