Built for Agencies That Bill Clients for Deployed Staff
Assign employees to client sites, track every deployment day-by-day, and generate a client billing report with hours, rates, and computed amounts, without a side spreadsheet.
What You Can Actually Track
Client Accounts
Each principal client gets its own record: contract dates, site address, and its own bill rate and rate type (per hour, per day, or markup percentage).
Day-Level Deployment Tracking
Assign an employee to a client site with an exact start date. A mid-period switch between clients is captured to the day, not just the pay period.
Per-Deployment Rate Overrides
Need a different rate for one employee at one client? Override the client's standard bill rate for that specific deployment.
Manpower Requisitions
Headcount requests by position, department, branch, and employment type, with an approval workflow and reliever-specific coverage tracking.
Employee Evaluations
Assign an employee for evaluation to a reviewer with a due date. The reviewer gets notified automatically and marks it complete.
Referral Rewards
Verify or reject employee referrals, and approved rewards post directly as a payroll addition. No manual disbursement tracking outside the system.
A Real Client Billing Report: Not Just a Headcount List
Generated from finalized payroll data, scoped to a specific client and date range
The Principal Client Billing report joins your day-level payroll detail with deployment and client records to produce one line per employee, per period, showing:
- Employee ID and name
- Client name and billing period
- Hours worked, broken down by regular, overtime, night differential, holiday, and rest-day pay
- Total earnings for the period
- The client's bill rate and rate type
- A computed bill amount, ready to invoice, not something you calculate by hand
Only pulls from approved/paid payroll runs, so the numbers you bill a client on match what you actually paid your employees.
Frequently Asked Questions
Can I track which client site each employee is deployed to?
Yes. Each employee's deployment to a client is tracked day-by-day, so a mid-period switch between client sites is captured accurately, not just at the pay-period level.
Can billing rates differ by client or by employee?
Yes. Each client account has its own bill rate and rate type, per hour, per day, or a markup percentage, and individual deployments can override that rate for a specific employee-client assignment.
Does OneHRIS generate a client billing report automatically?
Yes. The Principal Client Billing report pulls finalized payroll data for a client and date range, and produces line items with employee, hours worked, pay breakdown, total earnings, and a computed bill amount based on that client's rate.
Can I manage headcount requests and reliever coverage?
Yes. Manpower requisitions capture position, department, branch, employment type, and headcount, with an approval workflow, including reliever-specific fields for tracking who's being covered and for how long.
Is there a referral program built in?
Yes. Employee referrals can be verified or rejected, and approved referral rewards post directly as a payroll addition. No manual disbursement tracking outside the system.
Is this only useful for manpower/staffing agencies?
It's built specifically for that use case, but any company that places employees at external client sites and needs to bill for their time, not just standard in-house payroll, can use it.
Ready to bill clients accurately, every time?
See how OneHRIS handles deployment tracking and client billing for manpower agencies.
Find Your PlanAlso see our Manpower Agencies industry page for the full fit.