Hire an applicant
Hire Applicant turns an applicant into an employee record with a contract, a salary and a payroll group, and assigns the onboarding tasks.
Available on Pro Enterprise
Start the hire
Open the applicant's profile and select Hire Applicant, or select Hire this applicant in the pipeline. The top of the page shows the applicant, the job they applied for, the source, the offered salary, the proposed start date and the offer status.
Fill in the employment details
- Department, Position and Hire Date
- Contract Type: Probationary, Permanent, Project-Based, Fixed-Term, Internship or Traineeship. The default is Probationary.
- Contract End Date, which is required for Project-Based and Fixed-Term contracts
- Branch / Work Location
Compensation
- Basic Salary, filled from the offer
- Rate Type, for example Monthly
- Pay Frequency, for example Semi-Monthly
- Payroll Group
- Work Schedule
Confirm
Select Confirm Hire. The system creates the employee record and contract and shows a message with the new employee number. Onboarding tasks are assigned at the same time. See Track onboarding tasks for a new hire.
An applicant who is already Hired is blocked from being hired again.
Check the record
Open the new employee and confirm the department, position, contract dates and salary. For probationary hires, see Probationary employment and regularization.
Questions people ask
What contract types can I choose?
Probationary, Permanent, Project-Based, Fixed-Term, Internship and Traineeship.
When is a contract end date required?
For Project-Based and Fixed-Term contracts.
Can I hire the same applicant twice?
No. An applicant already marked Hired cannot be hired again.
What happens after I confirm?
An employee number is assigned, the employee record and contract are created, and onboarding tasks are assigned.