What a Philippine payslip shows, line by line
A payslip lists earnings, deductions and net pay for a pay period. Each line, from basic pay and overtime to SSS, PhilHealth, Pag-IBIG and withholding tax, has a defined meaning.
The layout
A payslip has four parts: the period, the earnings, the deductions and the net pay.
Earnings
| Line | What it is |
|---|---|
| Basic pay | Pay for regular days worked in the period |
| Overtime pay | Pay for approved hours beyond the schedule, at the overtime premium |
| Night differential | Extra pay for hours worked between 10 PM and 6 AM |
| Holiday pay | Pay for regular holidays and the premium for working on a holiday |
| Rest day pay | The premium for working on a rest day |
| Allowances | Rice, clothing, medical, laundry and other allowances |
| Other income | Bonuses, incentives and adjustments added for the period |
| Gross pay | Total of the lines above |
Deductions
| Line | What it is |
|---|---|
| Absences | Pay removed for days not worked without paid leave |
| Tardiness | Pay removed for late minutes |
| Undertime | Pay removed for hours cut from the schedule |
| SSS | The employee share of the SSS contribution |
| PhilHealth | The employee share of the PhilHealth premium |
| Pag-IBIG | The employee share of the Pag-IBIG contribution |
| Withholding tax | Income tax withheld on taxable compensation |
| Loan repayment | The installment on a company, SSS or Pag-IBIG loan |
| Other deductions | Any other authorized deduction, each listed by name |
| Total deductions | Total of the lines above |
Net pay
Net pay = gross pay minus total deductions. It is the amount that goes to the employee's bank account or is paid in cash.
When a number looks wrong
Compare the line that changed with the same line from the last period.
- Overtime or night differential changed: check the approved overtime requests. See How overtime pay is computed and How night shift differential is computed.
- Late, undertime or absence changed: check the attendance records. See How late, undertime and absence deductions are computed.
- Holiday pay changed: see How holiday pay is computed.
- Tax changed: see How withholding tax on compensation is computed.
In OneHRIS
Employees open Payroll, then Payslips, in the Employee Portal. See View and download your payslip. The payslip lists each of the lines above, with other income and other deductions itemized by name.
Questions people ask
What must a payslip show?
The pay period, the earnings by type, each deduction and the net pay. Employees can only check the amount if each part is itemized.
What is the difference between gross pay and net pay?
Gross pay is total earnings before deductions. Net pay is what the employee receives after all deductions.
Why does my net pay change between pay periods?
Overtime, absences, late minutes, holiday work, loans and adjustments vary from period to period. Look at the line that changed.
What is year-to-date on a payslip?
The running total from the start of the year, for example gross pay and tax withheld so far.