Generate bank files for salary crediting
After a payroll run is approved and locked, the Payroll Disbursement page generates a salary crediting file for BDO, BPI, Metrobank or UnionBank, and lists employees whose bank details are missing.
Before you start
- Approve and lock the payroll run. See review and approve the pay register.
- Enter each employee's Bank Name and Bank Account Number. Select Actions, then Edit Employee, and use Bank Information (for Payroll).
- Configure the company's own bank details in Settings. The page lists this as a prerequisite.
Generate the file
- Open Payroll, then Pay Register, and open the approved run.
- Select Bank File. The page is titled Payroll Disbursement.
- Under Bank File Generation, choose the bank in Select Bank Format.
- Select Generate & Download File.
The file is named after the bank and the payment date, for example BDO_Payroll_20261031.txt or a .csv for BPI. Each row credits one employee's net pay to the bank account on their record.
Check the summary
The Disbursement Summary shows the Total Net Pay and how many employees have a bank account, as Employees with Bank Acct. Below it, Employees with Missing Bank Details lists each employee who will not be in the file, with their net pay.
Add the missing details and generate the file again, or pay those employees another way.
Upload to the bank portal
Log in to your bank's online banking portal and use its batch payroll or payroll crediting section to upload the file. The exact steps depend on the bank. Keep the file as your disbursement record.
Questions people ask
Which banks are supported?
BDO, BPI, Metrobank and UnionBank. Choose the bank under Select Bank Format.
Will my bank accept the file as it is?
The files use a standard layout for each bank. Banks change their upload templates, so upload a first file as a test, or ask your bank to confirm the layout, before you rely on it for a full payroll.
What if an employee has no bank account on file?
The employee is left out of the file. The Disbursement Summary lists employees with missing bank details, with their net pay, so you can follow up or pay them another way.
When can a bank file be generated?
Only after the payroll run is approved and locked. Before that, the page shows the run status and the button is disabled.
Can I generate files for more than one bank?
Generate one file at a time. Choose a bank format, generate, then choose the next.